---
title: "Application update email template"
description: "A respectful decline that thanks the candidate, gives the decision plainly and offers feedback. Send it when you decide not to take an application further."
url: "https://nextmail.sh/email-templates/application-update"
---

[Templates](https://nextmail.sh/email-templates.md)[Hiring](https://nextmail.sh/email-templates.md#recruiting)

# Application update email template

A respectful decline that thanks the candidate, gives the decision plainly and offers feedback.

[Use this template](https://nextmail.sh/mail/templates?starter=application-update) [Use this template](https://nextmail.sh/signup.md?next=%2Fmail%2Ftemplates%3Fstarter%3Dapplication-update)[Customize with AI](https://nextmail.sh/email-templates/generate.md?starter=application-update)

- **From**
  Northwind <hello@example.com>
- **Subject**
  Your application for Senior Product Designer at Halden Labs
- **Preview text**
  Thank you for your time and your interest in Halden Labs.

![Preview of the Application update template](https://nextmail.sh/email-templates/previews/application-update-desktop.webp?v=4e71cd9e3dd8)

application-update.txt

```
Thank you for your time and your interest in {{companyName}}.

{{companyName}}

An update on your application

Thank you for applying for the {{jobTitle}} role, and for the time you put into it.

We have decided not to move forward with your application. We know this is not the answer you hoped for, and we wanted to tell you clearly rather than leave you waiting.

If you would like feedback, reply to this email and we will share what we can.

With best wishes,

{{recruiterName}}

We would like to keep your details for {{retentionPeriod}} in case a role comes up that suits you better. If you would rather we deleted them now, reply and say so.

You are receiving this because you applied for a role at {{companyName}}.
```

Shown with sample values. The HTML and plain-text tabs keep the placeholders.

About

## When to send it

Send it when you decide not to take an application further. It gives the decision straight after the thanks rather than burying it, offers feedback under a personal sign-off, and asks before keeping the candidate's details on file.

5 values to fill

## What each send fills in

Required values have to come with every send. The rest fall back to the default shown here.

| Placeholder | Kind | Required | Default |
| --- | --- | --- | --- |
| `{{companyName}}` | Text | Required | None |
| `{{jobTitle}}` | Text | Required | None |
| `{{recruiterName}}` | Text | Required | None |
| `{{retentionPeriod}}` | Text | Optional | 12 months |
| `{{unsubscribeUrl}}` | Link | Optional | None |

API

## Send it from your code

Create a template from this design once, then send it with the values for each message.

```
import { init, nextmail } from '@nextmail/sdk' init({ apiKey: process.env.NEXTMAIL_API_KEY }) await nextmail.templates.create({  name: 'Application update',  slug: 'application-update',  starter: 'application-update',  publish: true,}) const sent = await nextmail.templates.send('application-update', {  from: 'Northwind <hello@example.com>',  to: 'maya@example.com',  props: {    companyName: 'Halden Labs',    jobTitle: 'Senior Product Designer',    recruiterName: 'Priya Shah',  },}) console.log(sent.id, sent.status)
```

Hiring

## More templates like this

![Preview of the Application received template](https://nextmail.sh/email-templates/previews/application-received-desktop.webp?v=a43728e70ce0)

### Application received

Confirms an application arrived, with a status track and what happens next.

6 styles

![Preview of the Interview invitation template](https://nextmail.sh/email-templates/previews/interview-invitation-desktop.webp?v=fe8057546225)

### Interview invitation

Invites a candidate to interview and links to a page where they choose a time.

6 styles

![Preview of the Interview confirmed template](https://nextmail.sh/email-templates/previews/interview-confirmed-desktop.webp?v=a3e20266a90e)

### Interview confirmed

An interview confirmation with the date and time, who they will meet and a link to join.

6 styles

![Preview of the Offer ready to sign template](https://nextmail.sh/email-templates/previews/offer-ready-desktop.webp?v=6fc46c9af2f1)

### Offer ready to sign

An offer email with the start date, the manager and the date to sign by.

6 styles

Start from one

## Pick a design, change anything, and send it from your code.

Every template opens in the editor as blocks you can move, restyle or delete, and sends through the API with the values filled in.

[Open mail](https://nextmail.sh/mail/inbox) [Get Started](https://nextmail.sh/signup.md)[How templates work](https://nextmail.sh/features/templates.md)