Donation receipt email template

A receipt for a single gift, with the amount, the date and a tax statement.

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From: Northwind <[email protected]>
Subject: Receipt for your gift to Hollowbrook Food Bank
Preview text: We received £50.00 from you on 28 October 2026. Keep this receipt for your tax records.

Preview of the Donation receipt template

donation-receipt.txt

We received {{amount}} from you on {{donationDate}}. Keep this receipt for your tax records.

{{charityName}}

Thank you for your gift

We received your gift of {{amount}} on {{donationDate}}. This email is your official receipt.

Receipt number

{{receiptNumber}}

Donor

{{donorName}}

Amount

{{amount}}

Date received

{{donationDate}}

Designated for

{{fundName}}

Download PDF receipt [{{receiptUrl}}]

No goods or services were provided in exchange for this gift. {{charityName}} is a registered charity, number {{charityNumber}}. Please keep this receipt with your tax records.

You are receiving this because you made a gift to {{charityName}}.

Shown with sample values. The HTML and plain-text tabs keep the placeholders.

About

When to send it

Send it as soon as a donation clears. The receipt number, donor, amount and date sit in a table above a button for the PDF copy, and the small print carries the tax statement and your charity number.

9 values to fill

What each send fills in

Required values have to come with every send. The rest fall back to the default shown here.

Placeholder	Kind	Required	Default
`{{charityName}}`	Text	Required	None
`{{receiptNumber}}`	Text	Required	None
`{{donorName}}`	Text	Required	None
`{{amount}}`	Text	Required	None
`{{donationDate}}`	Text	Required	None
`{{fundName}}`	Text	Optional	Where it is needed most
`{{receiptUrl}}`	Link	Required	None
`{{charityNumber}}`	Text	Required	None
`{{unsubscribeUrl}}`	Link	Optional	None

API

Send it from your code

Create a template from this design once, then send it with the values for each message.

import { init, nextmail } from '@nextmail/sdk' init({ apiKey: process.env.NEXTMAIL_API_KEY }) await nextmail.templates.create({  name: 'Donation receipt',  slug: 'donation-receipt',  starter: 'donation-receipt',  publish: true,}) const sent = await nextmail.templates.send('donation-receipt', {  from: 'Northwind <[email protected]>',  to: '[email protected]',  props: {    charityName: 'Hollowbrook Food Bank',    receiptNumber: 'HFB-2026-04817',    donorName: 'Maya Chen',    amount: '£50.00',    donationDate: '28 October 2026',    receiptUrl: 'https://example.com/receipts/HFB-2026-04817.pdf',    charityNumber: '1187654',  },}) console.log(sent.id, sent.status)