Application update email template

A respectful decline that thanks the candidate, gives the decision plainly and offers feedback.

Use this templateUse this templateCustomize with AI

From: Northwind <[email protected]>
Subject: Your application for Senior Product Designer at Halden Labs
Preview text: Thank you for your time and your interest in Halden Labs.

Preview of the Application update template

application-update.txt

Thank you for your time and your interest in {{companyName}}.

{{companyName}}

An update on your application

Thank you for applying for the {{jobTitle}} role, and for the time you put into it.

We have decided not to move forward with your application. We know this is not the answer you hoped for, and we wanted to tell you clearly rather than leave you waiting.

If you would like feedback, reply to this email and we will share what we can.

With best wishes,

{{recruiterName}}

We would like to keep your details for {{retentionPeriod}} in case a role comes up that suits you better. If you would rather we deleted them now, reply and say so.

You are receiving this because you applied for a role at {{companyName}}.

Shown with sample values. The HTML and plain-text tabs keep the placeholders.

About

When to send it

Send it when you decide not to take an application further. It gives the decision straight after the thanks rather than burying it, offers feedback under a personal sign-off, and asks before keeping the candidate's details on file.

5 values to fill

What each send fills in

Required values have to come with every send. The rest fall back to the default shown here.

Placeholder	Kind	Required	Default
`{{companyName}}`	Text	Required	None
`{{jobTitle}}`	Text	Required	None
`{{recruiterName}}`	Text	Required	None
`{{retentionPeriod}}`	Text	Optional	12 months
`{{unsubscribeUrl}}`	Link	Optional	None

API

Send it from your code

Create a template from this design once, then send it with the values for each message.

import { init, nextmail } from '@nextmail/sdk' init({ apiKey: process.env.NEXTMAIL_API_KEY }) await nextmail.templates.create({  name: 'Application update',  slug: 'application-update',  starter: 'application-update',  publish: true,}) const sent = await nextmail.templates.send('application-update', {  from: 'Northwind <[email protected]>',  to: '[email protected]',  props: {    companyName: 'Halden Labs',    jobTitle: 'Senior Product Designer',    recruiterName: 'Priya Shah',  },}) console.log(sent.id, sent.status)